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vendor application

Deadline to apply to be an Expo vendor is Aug. 20, 2018.

 

No beverages will be allowed to be sold. All beverages will be sold by the Alton Amphitheater Commission. Food vendors will not be allowed to sell any product already being sold by Luehr Bros. This includes, but is not limited to:

  • Cotton Candy
  • Caramel Apples
  • Snow Cones or Shaved Ice
  • Corn Dogs/Hot Dogs
  • Popcorn/Kettle Corn
  • Lemon Shake Ups
  • Ice Cream
  • Funnel Cakes/Elephant Ears
  • (What Amp Commission Sells)

If you are selling food items, you must obtain a temporary food license from the Madison County Health Department at 618-692-8954. They will provide inspections on site the first day of operations and issue permits at that time. If you already have a food license, you will still need to contact the Madison County Health Dept. and complete the form.

As a vendor, you must participate in all five days of the Expo and be open during all hours of operation:

  • Wednesday, September 12, 5pm to 10pm
  • Thursday, September 13, 5pm to 10pm
  • Friday, September 14, 5pm to 11pm
  • Saturday, September 15, 1pm to 11pm
  • Sunday, September 16, 1pm to 6pm

Any vendor who fails to participate during all of the days and times listed above will not be allowed back in future years.

Set-up will begin at 10am on Wednesday, September 12. Your load-in must be complete by 3pm on Wednesday, September 12. On-site contacts will be Park Director Michael Haynes (618-779-4392) and Amphitheater Commissioner Dan Herkert (618-447-2939).

Food Vendor Fee: $500 (without power) $550 (with power)
Non-Food Vender Fee (Non-Profit): $25 (without power) $50 (with power)
Non-Food Vender Fee (For-Profit): $125 (without power) $175 (with power)

All vendors will receive a 10’ x 10’ space. Non-food vendors must indicate if they will be providing their own tent or if they would like their space to be under an existing, city-owed tent. Vendors must provide their own extension cords and must comply with all on-sight directions. While the Expo grounds will have 24-hour security, it is your responsibility to secure all valuable each night.

All vendor applications must be completed and submitted via this electronic form no later than noon (12pm) on Monday, August 20, 2018. Vendors will be considered in the order in which their applications have been received by the Amphitheater Commission. Approved vendors will be notified no later than 5pm on August 21,, 2018.

Following notification of vendor approval, vendors must submit all payments, licenses, and proof of insurance to the Mayor’s Office, 101 E. Third Street, Alton, Illinois, no later than 5pm on Friday, September 7, 2018. Any vendor who fails to submit payment and other necessary information will not be allowed to participate in the Expo. Checks should be made payable to City of Alton – Amphitheater Commission.

All decisions of the Alton Amphitheater Commission are final.